Being an educator is an incredibly difficult task; there are a lot of things that need to be juggled, from actually teaching children to classroom management to lesson planning. And as a school administrator, it’s your job to support them and take care of non-teaching tasks to give both educators and students an easier time.
One way you can achieve this is by using a bulk messaging service. It may not seem obvious at first, but there are several ways to integrate mass texts into your current operations and make things run more smoothly. Here are just a few examples:
Student Enrollment Reminders
Enrollment, despite being the first step, can easily be one of the most hectic parts of the school year. There are a lot of students and parents you have to coordinate, a lot of information that needs to be kept track of and recorded, and not a lot of time to do it. Because of this, it’s in everyone’s best interest to keep everything as organized as possible.
One way to do that is by sending regular text updates to ensure that both parents and staff are aware of the schedule and what they need to do. You can include the date and time registration starts, where it happens, and what documents parents and students need to have with them.
You can also send separate text blasts for the staff to ensure they know when they need to report to the school during enrollment days and what they need to do to prepare. You can also use it to make sure everyone knows the plan for the night before things get started.
Closure and Emergency Alerts
A lot of things happen throughout the school year, and sometimes that includes natural disasters or school closures. When this happens, you need a way to notify parents right away.
This might mean telling them that students don’t have to come to school for the day or that they need to be picked up due to an emergency.
School Events Notifications
Schools host several events throughout the year, and a lot of parents would love a reminder for when they happen. Whether it’s for a play, fundraiser, or exams, everyone likes being in the loop.
Bulk text messages are a great way to facilitate this. You can even customize the bulk SMS settings to tailor it to only send to specific classes, years, clubs, or specific groups of students. Keeping everyone in the loop is a great way to keep engagement up and make every person in your school feel like they’re truly part of a community.
Parent-Teacher Meeting Reminders
Parent-teacher meetings are a big and important part of education—it’s about making sure both parents and educators remain updated on the student’s education. It’s where your teachers can have one-on-one discussions with their students’ parents.
They can talk about specific goals, concerns, or other related matters. Parents can talk about how their kids are responding to their lessons at home and teachers can guide parents on how to better support their children through their education.
A texting service can go a long way in setting these things up. Parents can simply text the designated number if they want to schedule a meeting with a teacher, and the message will automatically be recorded in the school system. And the teacher can do the same thing. And when the date of their conference gets closer, both parties can also receive a reminder text message through the same service.
Day-to-Day Teacher Communications
Of course, these aren’t the only kinds of communication that happens in education. Teachers may need to update parents regarding their children’s performance or vice versa. This requires a more personalized touch, but teachers can still take advantage of the bulk messaging platform to do this as long as it has two-way messaging capabilities like TextPeak.
Also, if your education facility is still using a specialized website to update students, teachers, and parents, you can also integrate the bulk messaging system to send out OTP messages and keep everyone’s accounts secure.
Other Communication Features You Can Use in Education
Of course, bulk SMS messaging systems aren’t the only communication tools you can have in your arsenal as an educator. Having multiple ways of getting in touch with students, parents, educators, and other support staff can only help in your operations.
If your school has remote learning, for example, you can make use VoIP services to facilitate group calls between teachers and their classes. It doesn’t matter even if you’re continents apart, a reliable VoIP provider should be able to facilitate communication without any problems.
If you have other questions, here’s a handy FAQ about CommPeak’s SMS platform TextPeak that can address some of them:
Can SMS reach students from different countries?
Yes! SMS messaging platforms like TextPeak can be sent anywhere in the world.
Do I get a record of text conversations?
You can access the messages on TextPeak’s intuitive and user-friendly web platform.
Would it be easy for teachers and school administrators to learn how to use a bulk messaging system?
TextPeak’s dashboard is designed to make sending bulk SMS messages as easy and user-friendly as possible. Our expert technicians will take care of setting everything up, and there are instructions and articles from our help center that can guide you through any problem.
Will the messages be secure?
CommPeak values your security and privacy more than anything else, so you can rest assured that all your SMS messages will be kept safe, private, and secure.
How easy is it to integrate bulk messaging with other communication features?
CommPeak is a one-stop-shop communication solution. All our different features and products are designed to integrate with each other easily and without any problems to give you the best experience possible.
And if you want to learn more about these communication solutions or are looking for features that will fit your specific needs, then it’s no problem. Just get in touch with CommPeak on our contact page and we can help you out.